What are Smart Folders?

What are Smart Folders?

They are super helpful, is what!

On the Mac, Smart Folders in Finder (also Smart Playlists in iTunes, Smart Albums in iPhoto, Smart Mailboxes in Mail, Smart Groups in Address Book, etc.) are containers for files or folders that meet a certain criteria. Think of them as a permanent search.

For example, you could make a Smart Folder that shows you all the documents you’ve opened in the last 3 days, or one for all your PDFs that are bigger than 2 megabytes.

In iTunes, you could have a Smart Playlist that always has the jazz songs you’ve added this week. In iPhoto, I created a Smart Album for all the photos I’ve rated above 3 stars, and I sync that to my iPhone.

You can create a smart container in the File menu of any of these programs. You’ll immediately be presented with a dialog box that lets you pick your search criteria, stacking them with “any” (if this OR that) or “all” (if this AND that AND that).

Smart containers appear in the same list with their manual counterparts, but have a gear icon on them.

Try ’em out. They can really speed up your workflow!

Use iTunes Home Sharing to get your music everywhere

Home Sharing is a super-handy feature of iTunes, Apple TV, and iOS thatlets you access items that exist in other iTunes libraries. Those other
iTunes libraries can be in another account on the same Mac, or on a
different Mac.

Home Sharing lets you do a bunch of different things with the music, movies, TV shows, and apps in your iTunes libraries:

* Copy items from other iTunes libraries to
your own iTunes. This is a great way to avoid paying more than once for
the same thing.
* Play content from one machine on another machine. Stream from iTunes to Apple TV, or pull from iTunes to Apple TV or your iPhone.
* Remote control your iTunes or Apple TV.

To use Home Sharing, both iTunes must be on the
same network, that is, connected to the same router over wi-fi or Ethernet cable.

To play an item that was bought at the iTunes
Store, that iTunes must be *authorized* with the same Apple ID that was
used to buy the item.

#### Enable Home Sharing

This is the most crucial bit to know: *Enter the **same Apple ID and password** in every
iTunes that will use Home Sharing.* Any Apple ID will work, but be

![Turn On Home Sharing][1]

#### Using Home Sharing

To access other iTunes libraries, those iTunes must
be open. If it’s iTunes on another computer, that computer *must be awake*
with *iTunes open*.

On your iTunes you see a **Sharing** section in the
sidebar. Select the library you want to get items from, and wait till
the main window displays items in that library:

![Shared Library in iTunes Sidebar][2]

Now click the triangle to the left of the shared
library name. You see categories of items, as well as other
sub-categories with their own clickable triangles:

![Subsections of Shared Library][3]

Items in the category you select are display in the main window. You can
play music and video tracks, but the great thing is you can drag items
to your own library to copy them into your iTunes. Your library is the
first section in the sidebar:

![iTunes Library][4]

#### Authorizing

If you want to play an item bought under a particular Apple ID, you must
authorize your computer with that ID. A maximum of 5 computers can be
authorized for a single Apple ID. (Always *deauthorize* computers before
you get rid of them!) You need the Apple ID and the password to do this:

![Authorize This Computer][4]

**Bonus tip:** If you forget to deauthorize a computer before you sell it, and then find yourself running up against the message “You Have Already Authorized Five Computers,” you can Deauthorize All Computers in your iTunes Store > Account. Then all you have to do is reauthorize each device you still own. (This is all way less dramatic than it sounds, but you should know that it works only once a year.)

#### But Wait, There’s More

If you have an Apple TV, turn on its Home Sharing: Go to **Settings >
Computers**. Now you can play items on your computers while sitting on
the sofa looking at the Apple TV. (This doesn’t work for the original
silver Apple TV, but there are other ways to accomplish the same thing on
that model.)

Home Sharing on your iPhone and iPad is in **Settings > Music**. With
Home Sharing on, you can play items in other iTunes libraries with the
sound coming out of the phone.

Finally, the neatest trick: Download the free *[Remote](http://itunes.apple.com/app/remote/id284417350?mt=8)* app from the iTunes Store to your
iPhone or iPad. When you authorize the Remote app with the same Home Sharing ID you’ve used elsewhere, you can control your Apple TV or iTunes on your computers. That’s entertainment!

[1]: http://j2mac.com/wp-content/uploads/2012/07/Turn-On-Home-Sharing.png
[2]: http://j2mac.com/wp-content/uploads/2012/07/Shared-Library-in-iTunes-Sidebar.png
[3]: http://j2mac.com/wp-content/uploads/2012/07/Subsections-of-Shared-Library.png
[4]: http://j2mac.com/wp-content/uploads/2012/07/iTunes-Library.png
[5]: http://j2mac.com/wp-content/uploads/2012/07/Authorize-This-Computer.png

Steps for migrating to new iPhone

Important: Do not interrupt any syncing when migrating to a new phone! Be very careful not to unplug, or take a phone call, or nuthin’.

  1. On old phone, turn Airplane Mode on, so no new text messages come in.
  2. Plug old phone into your Mac.
  3. In iTunes, right-click on old phone, and choose Backup.
  4. Let the backup finish.
  5. Unplug old phone, and plug in new one.
  1. incidentally, good idea to charge new phone all the way before use.
  • Let iTunes walk you through activation.
  • It may then suggest unplugging and replugging. Do its bidding.
    1. Ignore any stuff about MobileMe.
  • The next screen should ask you to sync. Allow it to restore from the last backup of Eleanor’s iPhone (or whatever the old phone was called; the backup date should be today, right about the time when you manually backed up the old phone).
  • This first sync will go fairly quickly, as it’s only restoring the settings of all the applications, as well as text messages, contacts, calendars, and some other stuff.
  • When the first sync is done, the phone will reboot.
  • When the phone reappears in iTunes, it will start syncing. This sync is the one that will take some time; do not interrupt. It is now going to copy over all your applications, photos, music, podcasts, movies, shows, ringtones, etc.
  • When that sync is finished, don’t unplug the phone, but you can unlock it and look through the home screens and the apps, texts, voicemails, emails, photos, and iPod content. Make sure everything is in place.
    1. If everything is not in place, you need to go through the various tabs in your iPhone’s settings in iTunes, and make sure that all the conduits are set to sync correctly, the right apps are chosen and placed on the right screens, etc.
    2. Because I’m just a little OCD about this stuff, I like to hit “Sync” one final time.
  • That’s it! Once the final sync is done, and everything looks good, you can unplug your new iPhone. Enjoy!

    Posted via email from J2 Tech Blog

    Article: The real reason why Steve Jobs hates Flash – Charlie’s Diary

    The real reason why Steve Jobs hates Flash – Charlie’s Diary

    (via Instapaper, which is soooo cool. Just bought Instapaper Pro [iTunes link] for the iPad. Makes reading the web fun and practical.)

    I’ve about had it with on-site servers, especially the over-spec’ed variety. IT people think they have users over a barrel, and it’s only a matter of time before people wise up and discover how much they’ve been robbed, by technicians who don’t advise people about the most cost- and time-efficient uses of technology. I reserve judgment on whether the consultants don’t keep themselves educated out of laziness or selfishness.

    I just spent two days bailing a business out of a wrongly configured server (it’s always DNS) — and that server was hosting their mail. I set ’em up with Google Apps, just because I needed them to have email while I was retooling their server. I’ve asked them to hang onto it for a while and see how they like it. At the very least, it’s still going to be the best method for calendar syncing. Meanwhile, I am anxious to work with them on finding alternatives for those time-worn, ubiquitous, and bothersome legal-practice apps such as Timeslips and Pro Docs. (A search for something like “legal” in Google Apps Marketplace is always fun.)

    Posted via email from J2 Tech Blog

    Got the iPad

    3G model, with 32GB, arrived Friday. I activated it, absurdly decided to sync most of my hundreds of apps (most of which I very quickly deleted), and immediately headed out camping in Meridian State Park… where there was no reception. Ach! Fortunately I had grabbed a book and a couple of comics, and one game that the kiddo liked (Angry Birds (iTunes link)).

    Managed to grab some wifi on Saturday in front of the Meridian Public Library, for some more apps and syncing mail and RSS feeds (Feedler (iTunes link)). It’s safe to say the tablet is way more fun when connected to the internet. 

    Got back to my happy-fast wifi and now I’m completely pleased. 

    Posted via email from J2 Tech Blog

    Netflix on iPad! Wheeeeee!

    Pardon the long URL below, but streaming netflix is so freakin huge. And Apple has posted a list of HTML5-compliant sites: http://www.apple.com/ipad/ready-for-ipad/ . Sorry, Flash, but you’re no dealbreaker.

    We just left Best Buy. It’s as good as I need it to be for now.

    iTunes link to netflix app:

    Posted via email from J2 Tech Blog

    iPhone abroad redux

    We are going to be in Europe for 3 weeks, and we want to have service on our iPhones. Is there anything available (even cheaper?) than AT&T?

    I have an earlier post on the subject, but thought I'd expand a bit:

    I'll say the less positive stuff first: Unless one's iPhone is unlocked, the AT&T $6/month World Traveler plan, which drops per-minute charges a bit, is an iPhone owner's only option for over-the-phone communication. 

    Unlocking happens through a hack, as described in this Wired article. Unlocking and jailbreaking — alowing non-Apple-sanctioned apps — are doable and ultimately not that hard, but we recommend against these hacks on phones that are still in use as primary phones (as opposed to being sold or converted to an iPod touch).

    Now, AT&T has some good recommendations for travelling overseas with your iPhone, including something I just found out, and wish I had known for my South America trip last year: their Data Global plan. This might come in handy; there was a lot of travel research I wanted to do on the fly. 

    But my bestest tip for people travelling internationally with their iPhones is still Wi-Fi! It's so awesome to have a great, little internet device in one's pocket. Whenever I'm travelling, and have a moment or a need, I scan for free wireless. Café-sitting is one of my favorite touring activities, anyway. I was happy enough with this for email and chat, but now you can make free iPhone-to-computer voice calls with the Skype app [iTunes link], and supposedly one-way video chat with Fring [iTunes link].

    If you don't get the World Traveler plan, do read those AT&T instructions for turning off roaming, or you can wind up with a huge bill. Even if you do buy the plan, it turns out that you get charged for any incoming calls, whether you answer them or not(!), and voicemails, even if you don't listen to them.

    My technique was to leave the iPhone in "Airplane Mode," and then turn on only Wi-Fi and scanned for open networks when I needed one. I had no surprises when I came home.

    Posted via email from J2 Tech Blog

    iPad … ?

    LG wrote:
    So, about the iPad.

    Can’t wait!
    Can you back up the data, same as with a lap top?

    Most of the data on my iPhone is synced either over the internet (email, contacts & calendar, notes, passwords, clipboards, bookmarks) or over a cable with my Mac’s iTunes and photo management app (music, photo, movies, voice memos). Beside that material, iTunes backs up all my phone service settings and app data whenever I plug in the cable. So I just need to make sure my Mac is backed up.
    What are the biggest cons?

    Right now, this is mostly anybody’s guess. I could list the major gripes of Apple’s not including Flash support, which I have resolved not to miss, or a bloody camera, which decision Apple can roll up and choke on.

    Less if you wait a few months. I don’t think they’re gonna make the mistake of dropping the price in 3 months like they did with the iPhone, but eventually used and refurbished models models will be on the market.

    2010 is set to be pure mobile fun. The recent massive success of Google’s Android operating system, now proliferated on dozens of phones, means that the iPad won’t be the only decent tablet for very long. New features, lower prices … good times!
    Protecting the screen?

    Don’t click on this pretty funny link if you’re easily offended. There are going to be enough cases on the market to make your head spin, but any i-anything owner needs to be ready to pay for screen repair. 

    In other words, good luck!
    I’m thinking of one for my college student.

    I wish I had had one in school. I’d go for the $499 one. It’ll be plenty. (I’m going to buy the $629 model with wifi and 3G.)

    Posted via email from J2 Tech Blog

    Online sketching & painting

    I'm no artist, but since the iPad announcement, I have gotten excited by the creative image-manipulation possibilities opened by touch-on-a-tablet. What a cool portable canvas! 

    I addition to mobile apps, some very impressive browser-based applications have come online, so to speak. All of these options give us the chance to express ideas digitally without necessarily having a computer around, or an expensive program whose myriad features we might barely tap.      

    So I just wanted to name some of the good ones I know and see if anyone wants to add to the list:

    Brushes has been on the iPhone for a little while, and was made famous by the artist who created a cover for the New Yorker on his phone. 

    Sketchpad – Online Paint/Drawing application: My browser couldn't do this before. And it ain't Flash. 

    Aviary.com: Just heard about this on This Week in Google. Aviary used to cost, but they just slashed the price clean off. Image editing, video effects editing, vector drawing, image markup, sound editing… None of the individual components of this incredible suite of tools would, by themselves, replace their desktop-installed competitors. They're kind of sluggish, and lack ergonomics like shortcuts. But it's a boon to have them available whenever, wherever. And they have a plug-in for Google Apps. 

    SketchBook Mobile [iTunes] by Autodesk: Looks like the best sketching tool for the iPhone. I like the layers feature a lot. Autodesk is the developer most entrenched among architects, and SketchBook comes in way handy for marking up drawings in the field.

    There are tons of photo-manipulation apps for the iPhone, like Photoshop Mobile and TiltShift Generator (both of which, by the way, also have web apps here and here), but I'll just leave off here or I'll be hunting and testing all night.

    Posted via email from J2 Tech Blog

    Up close and personal with the iPad

    Photo by Karl Mondon / Bay Area News Group

    Link to slideshow at the Contra Costa Times

    My pal Karl, a Bay Area photojournalist, took this about 10 minutes into Steve Jobs presentation yesterday. We texted afterwards:

    Karl: So…what’s the verdict? I tried to rub one on my thigh to see if I’d hear violins, but it was too loud in there, and security was starting to eye me.

    Me: Heehee! I’m sure there’ll be an app for that. Jobs knows, the porn industry is thrilled by this thing. Well, I’m psyched, of course. Wish it had a camera, and I wanna hear if heavy reading brings eye fatigue, but, shoot, it’s clearly a game-changer.

    Karl: Sweet. Hope it’s a bonanza for the J2 MacWhisperer.

    Me: Thing is, these devices are so bloody easy, people just do what they want with ’em, and they just work. Once we set someone’s iPhone up, we get very few calls afterwards asking us how to use it. It’s ridiculous. That’s why they design them without the fancy stuff. You want a tablet with two cameras, front and back? (c.f: Jason Calacanis’ predictions at http://twitter.com/jason/.) Somebody’ll make one, probably with Android, and it’ll be good. It may not be as baby-butt smooth as the iPad, and it will owe an elephantine debt of gratitude to Apple’s Platonic ideal of “tablet,” but it will do things the iPad won’t. So goeth evolution, which I guess means they won’t get to use iPads in Kansas.
    Other friends wrote in:

    Not a problem if they would just make Bluetooth tethering actually do something. GD AT&T. I’m glad it doesn’t have 3G. Love the Kindle Whispernet!

    >Jobs certainly did not deign to mention that one can run Amazon’s Kindle app for iPhone on this thing, adding tons of purchasable material to whatever deals Apple has made with publishers.

    Very happy with iWork and Camera Connection Kit. Those were deal breakers for me. I’m gonna be looking real hard at some of these replacing laptops for some of my folks. Put a server-managed iMac on their desk and one of these ZERO support beauties in their hands and I’m a happy IT guy.

    There’s little question to me that the iPad and its ilk will be replacing laptops and desktops for many people. So many of our clients don’t do anything beyond email, web surfing, and document processing with their computers, and while they love their Macs, the Mac OS is clearly too much and too confusing for many folks, who wish their computer would “just work.”

    I’m very pleased, not just because it was one of my predictions, that they highlighted the creative possibilities the iPad presents. It’s a great canvas, and I am going to be happily doing presentations and proposals and spreadsheets on it. Yet I still don’t have a sense of how you save files on it, or whether you can open, say, a Word doc attachment from an email into the Pages app. Google Docs support, pleeeeeeeeeeease?
    Also, I was very amused and beaming that, last night, my 9-year-old daughter said, “It would be cool if it could be a keyboard and a painting pad for your computer.” Woah, I hadn’t even thought of that! I’m already using Touchpad Elite [iTunes link] to control my Macs over VNC. The iPad might very well take the place of a Wacom tablet, sans the pressure sensitivity.

    Prices seem great without 3G, pricey with. I’m sure most of that addition $130 has nothing to do with hardware. Probably $4 hardware, $126 profit for Apple, AT&T, etc.

    I was thinking the same thing. It’s really a jerky gouge, especially considering how much he was touting their pricing. And I’m gonna have to buy the 3G version; I probably won’t pay for the service every month, but I it could be handy, and I think it will be more attractive in resale.

    Posted via email from J2 Tech Blog