Whither goeth Save As?

Now that I am using Preview instead of Adobe Reader, I am having trouble saving documents. There is no Save As… feature in the File menu!

You’re not alone in confusion! Apple replaced Save As… with Duplicate.

There is a good reason for it: Mac apps — the good ones at least — now save automatically, all the time. They even remember versions of themselves (File > Revert).

So now, you can make a copy by going to File > Duplicate, then File > Save. Also, as always, option-drag and copy/paste still work in the Finder.

Apple has a nice write-up of the feature in this article.

But it still feels weird not to have Save As!

What are Smart Folders?

What are Smart Folders?

They are super helpful, is what!

On the Mac, Smart Folders in Finder (also Smart Playlists in iTunes, Smart Albums in iPhoto, Smart Mailboxes in Mail, Smart Groups in Address Book, etc.) are containers for files or folders that meet a certain criteria. Think of them as a permanent search.

For example, you could make a Smart Folder that shows you all the documents you’ve opened in the last 3 days, or one for all your PDFs that are bigger than 2 megabytes.

In iTunes, you could have a Smart Playlist that always has the jazz songs you’ve added this week. In iPhoto, I created a Smart Album for all the photos I’ve rated above 3 stars, and I sync that to my iPhone.

You can create a smart container in the File menu of any of these programs. You’ll immediately be presented with a dialog box that lets you pick your search criteria, stacking them with “any” (if this OR that) or “all” (if this AND that AND that).

Smart containers appear in the same list with their manual counterparts, but have a gear icon on them.

Try ’em out. They can really speed up your workflow!

Should I backup my computer?

Every computer owner must keep active, daily backups of all of their data. We like to use the 3-2-1 Commandment of Backups:

Thou shalt keep: 3 copies of any data, on 2 different media on-site, and 1 copy offsite.

Put another way:

A file doesn’t exist unless it exists in three places.

The 3-2-1 rule applies to any piece of digital data, however minor, small, or seemingly unimportant.

  1. Copy 1 is the drive inside your Mac,
  2. Copy 2 is an external hard drive in your home or office, which gets backups via the Time Machine software, connected either directly to your computer or over your internal network,
  3. And the 3rd copy happens across the internet, frequently to a service such as Carbonite or our current favorite, Crashplan.

We have established easy, elegant, and cost-effective methods to achieve 3-2-1, and we will work with you to find the solutions that best fit your business.

Here’s a scenario:

Let’s say you are maintaining good, solid, daily 3-2-1 backups. And then, in normal use, your Mac’s hard drive fills up, and you need to free up space. Before we do that, we just need to consider 3-2-1: if you delete something from your Mac, that means that you have to copy that stuff to a 3rd destination.

The easiest solution for that is simply another external drive. Think of it as an archive—you know you’ve got the data on Time Machine and Crashplan, so you can either do a manual, organized copy to the Archive Drive, or set some different software to automatically build the archive as you go, depending on your workflow.

It’s worth noting that Apple will release Mountain Lion this summer, which will let you set Time Machine copying to multiple drives. That’s going to ease a lot of our decisions in this arena.

Give us a call. We’ll help you choose the right devices, at the price that fits.

No full-screen Finder

HappyMacOriginal HappyMac

I’ve got Lion. I’m in Finder. I look for “full-screen.” Computer says no.

Apple has made a whole lotta hoopla about all the full-screeniness of Lion. But no love for Finder. What’s the deal?


I’m trying to work out something about that Finder icon, that innocuous cubist grin that was the face of Mac for 18 years.

When Apple got rid of the Happy Mac at startup, it caused such a fuss. The amount of reverence inspired by that Happy Mac is stunning. Why?

Macheads had for decades relied on that smile to tell us, “Whatever else might be wrong, your Mac is healthy and ready to go.” And once everything had started up, we would see the Happy Mac throughout the system — inviting, reassuring.


Then, with the arrival of OS X 10.2 Jaguar in 2002, the Happy Mac was gone. The only remnant on the system is the Finder icon in the dock.

Is this, or isn’t this, the face of the Mac?

The irony is that, since the very beginning, the Finder has been the single worst, most uninspiring, most gripe-attractive application ever written for the Macintosh. (All due respect to the creators, who giveth homes to all good documents.) Apple has made OS X the most advanced and stable OS on the planet, replete with security and useful eye candy and productivity enhancers… but Finder has just never evolved. To this day, so many of the people we work with, as comfortable as they have gotten with their Macs, don’t have any solid idea where their stuff lives on their computer.


Perhaps in Lion, Apple made the biggest changes ever, moving the hard drive and other devices to the bottom of the Finder sidebar, and leaving volumes off the desktop by default. These items were cues to confusion: a user saw them, and was immediately reminded of how much they don’t know about their computer. What the heck is a “Macintosh HD”? Why does it say “Macintosh” when I own a “Mac”? What does the “HD” stand for? And when I open “Macintosh HD,” what the hell is a “System” or a “Library”? (Coincidentally, Microsoft’s own file browser has had an even more ugly lifecycle, made no better by the recently announced Windows 8.)


Apple has given priority to showing people their “Places,” a name I have issues with because it further abstracts the situation. My Places are in my Home but when I want a new Place, I go to File > New Folder? Shouldn’t that be New Place? And is a File a Document?

So why don’t they just lose Finder altogether? I don’t know if it’s out of neglect, nonchalance, or fear.

Or loyalty. It could be loyalty. A tiny acknowledgement of the devotées who recognized, from Day 1, the personality and love that went into Apple products.


Maybe Apple feels that files and folders are an arcane idea. The iPhone and iPad are successful because their users don’t have to think in files. They think in contexts, locations: “I go there, to get to that.”

But the laptop and desktop computers that Steve Jobs called “trucks” still work in the old file-and-folder mode, no matter how much Apple is trying to friendly that mode up. Perhaps that Happy Mac still works on people. “Don’t worry about what you don’t know. I’m your friend. We’ll get through this together.” (It is funny that the new iPhones have a voice that actually responds to you in a tone that, while helpful, is not exactly friendly.)

Without question, if they took Finder away right now, I’d be way ticked off. But I’m starting to think that maybe they should be honest with us. Apple doesn’t want to be your friend, and they don’t want the Mac to be your friend. They want you to have an assistant to help you get things done.

I’m reminded of the movie Dave, when Dave meets his lookalike, the American president, who tells him, “Just get rid of that grin. You look like a schmuck.”

So maybe it’s time to say goodbye to my old nemesis Finder, and likewise to my dear old friend the Happy Mac. Apple could give us a new starting point for productivity. And it should probably have full-screen mode.