Tag: it

Find (and delete) previous email recipients

Want Apple Mail to unlearn your friend’s defunct email address?

In Mail, go to Window > Previous Recipients. 

Click on the one you want to ditch, and click Remove from List.

Alternately, if you have someone’s old address in the To: field of a message, click the white drop-down triangle to the right of the address (inside the blue oval). Remove from Previous Recipients List is in there, too.

Maybe my favorite hidden Mac feature

Did you know about the built-in dictionary? This is in OS X since Tiger: It’s a weird key combo, but it’s sooooo cool: In Mail or TextEdit or Safari — any good Mac app (which excludes, par exemple, MS Office 2004 but includes Office 2008) — put your cursor over any word, and hold down ctrl-command-D. Cool, huh? (The “command” key is now called that on newer keyboards; it used to be the key with an apple and a squiggly thing.)

Now move your cursor over other words while holding down those keys. Notice that there’s a thesaurus in the drop-down that says “Dictionary.” Now tell me that’s not friggin’ sweet.

Finally: real Mac speech-recognition software!

MacSpeech Dictate, shipping in February. I just saw a demo at David Pogue’s Macworld Live. It’s still young, but it works!
Shipping in February. It’s by the folks who did the less-than-perfect iListen, but it’s based on the Dragon NaturallySpeaking engine. This is really great news.

Macworld keynote: the Cliff notes

My impressions are the same as everybody else’s, I suppose. So here’s a quick recap.

Yay, movie rentals!

Boo, 24 hours to watch ’em!

Yay, movie rentals and other shit on Apple TV, justifying the money early adopters (including your humble) paid.

Yay, iPhone updates!

Boo, lame iPhone updates!

Yay, MacBook Air!

Yaaaaaaaaay, MacBook Air, although the maximum of 2Gb RAM is a smart move by Apple to prevent it being used for serious work like graphics or photo manip. (I make grandmas buy 2Gb for their Macs.)

Yay, Time Capsule!

Boo, not letting existing Airport Extremes use their Air Disks for Time Machine backups! (Although one can do it with Mac OS X client or server.)

Yay, Manhattans at Jilian’s next door to MacWorld…………!


Sharing files across the internet

Can you recommend any do-it-myself FTP software? One of our co-workers has started working remotely, and we need to share files with her.


Two recommendations (neither of which involve setting up your own FTP site, which would be a bit of a hassle, and not terribly secure): 


The easiest thing to use is the 10GB iDisk that comes an Apple .Mac (“dot Mac”) account. Check out the details at http://mac.com. At $99/year, it’s a service that Apple would like everyone to buy, because it’s easy profit for them; a lot of people buy it, but not everyone understands what it can do for them, and the money ends up going to waste. But it can be very useful — I use my .Mac services daily — to publish photos, sync address book and calendar information, work remotely with the iDisk and the new Back to My Mac feature. 

The other possibility, one that I’ve used and thought was pretty cool, is a free 5GB Xdrive from, believe it or not, AOL. It works through a web browser, so it’s just a little clunky, but in some ways that makes it pretty easy to work with.

Can I make my menu bar fonts larger?

is there a way to increase the size of the menu bar (mainly the type size)? I have a new large display, but the menu items are tiny.


An age-old question. Apple has not built in a way to do this, but that's when 3rd parties come to the rescue. I have used TinkerTool for a long time to do things like this, and a whole bunch more. It's free, and while it's a use-at-your-own-risk product, I have never had any trouble with it. You can always ask it to revert to the system defaults:

 
 

iPhone time off by an hour

When I sync my calendar to my iPhone, the times that go on my iPhone calendar always appear an hour later.

I had this problem myself. You have to turn off “Time Zone Support” in Settings -> General -> Date & Time. Then, you likely will have to reset the phone’s caledndar information, which is done in the left column of iTunes: Click on your iPhone under Devices, then click the Info tab in the main window. Scroll all the way down to the Advanced section. Under “Replace information on this iPhone:” click the checkbox by “Calendars”. Then click the Sync button.

Eliminate the annoying vibrating clock in iCal

Everytime I do an update to OS X, I have to run these commands in Terminal, because the animated alarm clock in iCal is just obnoxious. (It also pulls precious CPU cycles.)

Taken from this hint at macosxhints.com, these are instructions for 10.4 Tiger:

cd /Applications/iCal.app/Contents/Resources/iCal Helper.app/Contents/Resources/

sudo cp -p alarmclock.mov alarmclock-mov.BAC

sudo echo "" >alarmclock.mov

cd /Applications/iCal.app/Contents/Resources

sudo cp -p alarmclock.mov alarmclock-mov.BAC

sudo echo "" >alarmclock.mov

UPDATE: I posted instructions for 10.5 here at macosxhints.com.

Why are my safari fonts all whacked?

Try turning off Suitcase or whatever font management you use, and reload the page. Then, if that works, reopen Suitcase and start disabling fonts. There may be a font, such as Helvetica Fractions, that is confusing Safari.

If that doesn’t work, you might need to scout ~/Library/Fonts for unnecessary stuff, or clean your “font caches,” either manually, or with a tool like Maintenance.

Security cables

A little while back, the offices of two of my clients got broken into, only a couple of days apart. The similarities were weird! Both doctors’ offices, and both got 2 iMacs ripped off from the front desk.

This started to read like a Dickens novel: In one office, we had daily backups running to a server, and that office ran out the next day and got new machines (ultimately reimbursed by insurance). We restored from their backups, and they were back in business. In the other office, they had ignored warnings about backing up, and they had to re-input months of data. Some files, including pictures, could never be reproduced.

But in both cases, the entire situation could have been averted if security cables had been attached to the machines in the first place. Almost any computer — certainly any Mac — and many peripherals such as external hard drives come with little holes in the chassis that accommodate a security lock standardized by the peripheral manufacturer Kensington. Several companies make cables that fit into these holes, and are locked by key or combination.

It is nearly impossible to force the lock out of the hole without ruining the computer’s case (and thus its resale value), and most would-be burlgars don’t carry the bolt cutters necessary to sever the cables.

Here are some Amazon links to cables by Kensington and Targus. I bought a couple of each, and they’re fine. Be careful, as this one by Belkin (a company I usually like a lot for its quality and lifetime warranties) doesn’t fit some locks.

All of my home Macs, and their backup drives, are now locked down to their furniture, and I have a cable with me always for my laptop, in case I need to walk away from it in a busy environment.

Happy — and secure — computing!